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How to Find Outstanding Checks on a Bank Statement 2022

By September 5, 2022August 4th, 2023Bookkeeping

what is a outstanding check

If you are unable to locate the issuer, you may be able to claim assets through your state’s abandoned property program. Fortunately, banks are not required by law to honor checks written more than six months ago. If the original check was lost or destroyed, it may be necessary to issue a new check without receiving the old one back.

what is a outstanding check

Anthony Nguyen, founder of, has a passion for finding the best bank deals and bank rates. With over 10 years of experience, he is dedicated to bring you the latest bank promotions! Below are two of the most common questions that we receive from people looking into what an outstanding check is. If you have further questions you would like answered, don’t hesitate to get in touch with us directly. Pending the business, letting Bank Feed do it for Credit Card Transactions may work.

Outstanding check definition

Outstanding checks that remain unpaid for an extended length of time are referred to as stale checks. Additionally, you can also ask your payee to sign a document not to deposit both checks. Though it won’t necessarily stop them from depositing the extra check, it adds a reminder and paper trail that will be useful. Outstanding checks vs unreleased checks  – Outstanding checks are that have been issued by the company but not yet presented for payment by the payee.

Outstanding checks are checks written by a company, but the checks have not cleared the bank account. There are actually some benefits to have checks outstanding as well, though. Writing checks makes it possible for organizations and individuals to make payments without requiring instantaneous cash or electronic transactions to be completed. Checks that linger only buy the company more time to gather up enough resources for payment to clear if more time is needed. Some checks become stale if dated after 60 or 90 days, while others become void after six months.

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But if you’re entering Payments and doing Bank Deposits through QBs, the you will probably find errors. Most Bookkeepers, etc. that I’ve worked with typically do it daily or every couple of days to keep thing up to date. And then when the Bank Statement arrives, it should take only a few seconds to Reconcile. Wait to catch the errors at the end and it’s probably going to be more time than you want to spend on it. Julia Kagan is a financial/consumer journalist and former senior editor, personal finance, of Investopedia. Chief Product Officer Annie Chechitelli was also named a finalist in the global leader category.

On your reconciliation sheet, outstanding checks are often subtracted from your balance per bank because these withdrawals have not yet happened but are simply a timing matter. The payor must be sure to keep enough money in the account to cover the amount of the outstanding check until it is cashed, which could take weeks or sometimes even months. Stale checks are checks that have been outstanding for an extended length of time. Outstanding checks are considered unclaimed property in the United States, and the sums must be turned over to the company’s appropriate state after many years.

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And yes there will be times that a check you wrote 4 days ago is sitting there in the Register with the right date, right amount and QBs will still make you match it. A pain yes, but better than if you manually had to match to what is occupational health and safety the small print on the Bank Statement at the end of the month. If a check is destroyed or never deposited, the money remains in the payer’s account. At first glance, this may seem like a positive turn of events for the payer.

Accounts receivable

From July 25 to August 1, the $500 check is considered an “outstanding check” from the perspective of BestBooks Store. The credit card and banking offers that appear on this site are from credit card and banking companies from which receives compensation. This compensation may impact how and where products appear on this site (including, for example, the order in which they appear).

  • Contact your bank and inquire about alternatives for blocking payment on this specific check.
  • As a safety precaution, your funds will return to your account if the payee does not deposit the check with a certain period of time, usually within six months.
  • The payee should contact the issuer to request a new check if this occurs.
  • One way to avoid this occurrence is to maintain a balanced checkbook.
  • This site may be compensated through the bank advertiser Affiliate Program.

It could also harm your relationship with the vendor or person to whom you provided the check. Checkbook balancing is similar to what professional accountants do during reconciliation. It’s a method of ensuring that you and your bank are on the same page regarding your account balance and accessible funds. It can be difficult to balance a checkbook, so we’ve created a spreadsheet with step-by-step instructions to assist you. Once the check is deposited by PaperMills Co. and cleared by the bank on August 2, 2023, it is no longer considered outstanding.

Business Accounting

Maintaining a balanced checkbook is one strategy to avoid this situation. If the payee decides to cash the check later, this can assist avoid any unneeded NSFs. On July 31, 2023, BestBooks Store receives its bank statement, which shows a balance that is $500 higher than its own records, since the $500 check has not yet cleared. When BestBooks Store reconciles its bank statement, it must account for this outstanding check to make its books align with the bank statement.

what is a outstanding check

Checks for personal, business, and payroll purposes are valid for 6 months (180 days). Most banks will honor those checks for up to 180 days, and the pre-printed text is intended to urge individuals to deposit or paychecks as quickly as possible. Because businesses are required to follow unclaimed property rules, any checks that have been outstanding for an extended period of time must be repaid to the state as unclaimed property. You can also phone or write the payee to notify them that the check is still outstanding. If they haven’t received the payment, this may persuade them to contact you in order for you to reissue the check.

These checks can pose risks such as overdrawing the account, potential fraud, accounting discrepancies, and delayed financial reporting. As businesses have to abide by the unclaimed property laws, any checks that have been outstanding for a long time must be remitted to the state as unclaimed property. As such, there is no incentive to wish for an outstanding check to permanently never be cashed as the payment is subsequently owed to the government for holding. If the outstanding check is less than six months old, you should not write another check. The original check is still valid, and the payee can cash or deposit it.

From there, you can confirm whether or not the check has been processed. Alternatively, you can contact your bank directly with the check number and ask them to confirm. Lastly, you can contact the recipient of the check and ask them to confirm whether they have deposited or cashed the check. Outstanding deposits refer to a deposit that has been made but has yet to clear in the recipient’s account. Unlike a check, deposits have already been received by the bank and are being processed.

With the above illustration, do you think we can now calculate our outstanding checks? GlobalBanks USA is 100% personalized, with dedicated account management, tapping into our team’s expertise, including suggestions on which banks are best for you and direct banker introductions. If you would like to unlock more advanced account opening resources you can access our free guides that range from offshore banking to how to open a US bank account from India by clicking here.

  • If you have further questions you would like answered, don’t hesitate to get in touch with us directly.
  • Also, business owners must track their income, expenses and accounts payable as a part of their accounting.
  • An outstanding check is a check that a check writer has issued and recorded in their accounting system, but which has not yet been deposited or cashed by the recipient or cleared by the bank.
  • Businesses must track outstanding items to avoid breaking unclaimed property laws.

After that, there are a few more steps you can take to track down an old check. Outstanding checks are checks that have been issued but not yet presented for payment or cleared by the bank. They represent pending transactions where the funds have not yet been deducted from the issuer’s account.