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Free Small Business Bookkeeping Templates

By October 22, 2020August 23rd, 2023Bookkeeping

Bookkeeping spreadsheet

This excel bookkeeping template lets you know what the financial position of your business is i.e. how much you own (assets), how much you owe (liabilities) and your stake in it (equity). In your second year of trading you need to include ‘Retained Earnings” under the Equity section (which is just your “current year earnings” from the first year). This is a very simple Excel workbook for helping self-employed people record income and expense transactions from all sources (bank accounts, credit cards and cash) for any date. A billing statement is helpful if you receive regular bi-monthly or monthly payments from your customers. Use this billing statement template to track customer invoices, account details, and billing status, all in one location.

The first essential spreadsheet in your bookkeeping system is the Chart of Accounts (COA). This is a comprehensive list of all accounts used in your financial tracking. Each account serves as a specific category that transactions are assigned to, enabling thorough and organized financial monitoring.

Bookkeeping spreadsheet

The spreadsheet includes monthly columns for recording forecasted and actual cash flow. List cash receipts and cash paid out to view your projected and actual cash position for each month. Before you set up your bookkeeping spreadsheet, an essential first step is to ensure you can isolate your business transactions with ease.

What is Bookkeeping?

Keep them in the cash box so that anyone with access can complete one whenever they take money or put change back in. A simple balance sheet template provides a quick snapshot of a company’s financial position, at a given moment. Use this balance sheet template to summarize the company’s assets, liabilities, and equity, and give investors an idea of the health of the company. Customize with a logo and business details, and enter an invoice number, date, customer ID number, and payment terms for each invoice.

  • Thus, the way to do this is to create a profit & loss statement, which can use to generate your monthly financial report.
  • There may be times when you need to issue a refund to a customer.
  • The profit & loss statement shows your revenue/income and expenses and tells you how profitable your business has been over a designated period.
  • That being said, even if you’re good enough at Excel to compete internationally, there’s only so much you can do with it in a DIY bookkeeping context.
  • Extremely suitable for the starting entrepreneur or freelancer if you only have a limited amount of transactions.
  • Either right click the summary and tap “refresh” or type “refresh” in the search field at the top of your Excel screen.

As a business, you might provide job estimates for your services to potential customers. It is essential to create a professional-looking work estimate and give it to the client in a timely manner. It is a useful Excel bookkeeping template if finances are tight or you want to make some savings. The first Excel Bookkeeping template is Accounts Payable; it is excellent for keeping track of purchase (supplier) invoices. We tell you how to calculate that and include it in the template so that the total claimable is automatically worked out. This excel template allows you to prepare one, and you can also view an example and read up how it works.

Simplify Your Bookkeeping and Financial Reports with Smartsheet

Creating a cash flow forecast can be helpful for managing your business’ finances. Use a simple cash flow forecast template to get started quickly. Be sure you include all income including revenue and investments, and account Bookkeeping spreadsheet for all expenses including fixed costs. Depending on your business model, you may also want to add a sheet to track inventory or invoice payments. Our free bookkeeping template includes sheets for tracking both.

  • To have a solid understanding of your firm’s strategic plan you can manage the flow of operations effectively and establish a better grasp on your company’s envisioned goal.
  • Having a clear picture of where everything fits is important when it comes to your business.
  • That means rather than worrying about creating loads of new spreadsheets and organizing them all, you can make life simpler with one master template that has everything you need in one place.

Additionally, this template looks professional  and is customizable to match your needs. In this article, you’ll find the most comprehensive list of free, downloadable accounting templates for a variety of use cases. This trial balance worksheet compares beginning and ending balances on each of your financial accounts based on debit and credit transactions over a given period. The template also calculates the total balance across all accounts and the total variance.

Simple Cash Flow Template

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.

The Chart of Accounts includes an account for “Gas & Auto.” But if you don’t drive for work, you don’t need this row—so you can delete it. The same follows for any other account that doesn’t apply to your business. This contains details of every business transaction you perform—the date, a description, the amount, and the account. You may see “(blank)” data which is just because the pivot includes the blank rows on the Transactions sheet. As already mentioned, this is a pivot table and is a summary of your transactions.

How to Create Bookkeeping Templates

Please note, this workbook contains a pivot table type report which will currently not work in the Open Office software if that’s what you are using. Whether you sell products or offer services, you need a way to show your clients how they interact with your business. Also, your clients want to be sure that they’re being charged correctly for every product or service they request. As a business owner, tracking your spending is an essential part of your overall business. You need to know what every penny is being spent on, and you need to be sure that you’re not spending more than necessary.

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An expense report is used to keep a detailed record of your business spending. It shows the nature of an expense, the amount spent, and any other important information. It’s also used if you make any expenses while completing a service for your client.

Provide Transparency of Reports

Download editable, printable, customizable and professionally-made template to help you organize journals. If you’re looking for Excel bookkeeping templates, this is a great choice. Record debit and credit transactions and balances for multiple accounts in this accounting journal template. Edit the list of account descriptions and codes to match your business accounts. The template includes space to record trial balance, adjusting entries, adjusted trial balance, income statement and balance sheet for each account. There are a number of downloadable income statement templates you can use to record your income information in Excel spreadsheets.

Novo Platform Inc. strives to provide accurate information but cannot guarantee that this content is correct, complete, or up-to-date. This page is for informational purposes only and is not financial or legal advice nor an endorsement of any third-party products or services. Novo Platform Inc. does not provide any financial or legal advice, and you should consult your own financial, legal, or tax advisors.

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An accounting journal is an accounting worksheet that allows you to track each of the steps of the accounting process, side by side. This accounting journal template includes each step with sections for their debits and credits, and pre-built formulas to calculate the total balances for each column. Recording the company’s financial transaction on a daily basis can be demanding of one’s time. A long thread of patience is required for this kind of path you wish to take. Since today is a generation of technical rebirths, various bookkeeping software is available on the internet. The software must provide the user the functionality with cashbooks, assets, liabilities, ledger, and bank reconciliations.

What you need to use the Income Statement Template for DIY bookkeeping

Use this income statement template to create a single-step statement that groups all revenue and expenses, and is helpful for businesses of all sizes. A cash flow statement is important to provide a good picture of the inflow and outflow of cash within your company. It shows where the money came from (cash receipts) and where the money went to (cash paid). Use a cash flow statement template, in conjunction with your balance sheet and income statement, to provide a comprehensive look into the financial status of your company.

If your business buys or sells products or services on credit, then the Accounting Template by ClickUp is for you. This two-in-one template is made up of Accounts Payable, which lets you track the payments owed to your vendors and suppliers, and Accounts Receivable for tracking balances owed to you. Our sales invoice template is easy to use and looks professional.